Thank you for your participation as an exhibitor at the 2024 Australasian Hospitality & Gaming Expo (AHG Expo) presented by TAB, MAX & SKY to be held at the Brisbane Convention & Exhibition Centre (BCEC) on Wednesday 20 & Thursday 21 March 2024.
All the forms and information you need can be downloaded from this page and will assist and ensure that your participation at this year’s event is as smooth as possible. If you have any trouble downloading any material, please don’t hesitate to contact us.
We’d like to take this opportunity to sincerely thank-you for your support and trust you have a very successful 2024 Expo. Please do not hesitate to contact us at anytime for assistance on 07 3607 1226.
We look forward to meeting with you soon!
Warm Regards
The AHG Expo team
Exhibitor Kit Contents
Click on the listed item to download the material.
1. AHG Expo Exhibitor Manual
This manual has been put together by the AHG Expo team to cover off all aspects of your exhibiting experience and give you important information to ensure that you have a stress free exhibiting experience. IT IS ESSENTIAL THAT YOU READ THIS MANUAL THOROUGHLY. Click here to download the manual
2. AHG Expo Floorplan
Click here to view the interactive 2024 AHG Expo Floorplan.
Click here to download the build version of the 2024 AHG Expo Floorplan
3. Exhibitor Badge Registration
All staff working on your stand during the course of the Expo will need an ‘Exhibitor Badge’.
CLICK HERE TO REGISTER YOUR STAFF FOR EXHIBITOR BADGES
4. Exhibitor Marketing Toolkit
Now is the time to start your pre-show marketing to let all your clients and contacts know that you will be exhibiting at the AHG Expo on 20 & 21 March, 2024 in Brisbane.
Let them know where to find you at the show – with your stand number and inspire them to visit with what they can expect to find from you – what’s new, different, deals and show offers.
To make this easier, we have created an Exhibitor Marketing Toolkit with digital assets and further information to assist you. CLICK HERE to access the Toolkit
AHG SCHEDULE:
| Date | Activity | Start Time | Finish Time |
| Sunday 17 March 2024 | Bump In: For CUSTOM STANDS (over 80sqm) | Specific bump in times will be supplied to individual stand holders | |
| Monday 18 March 2024 | Bump In: For all remaining SPACE ONLY exhibitors | 10:00 | 22:00 |
| Tuesday 19 March 2024 | Bump In: For all SHELL SCHEME exhibitors | 10:00 | 22:00 |
| AHG Congress Boulevard Room, BCEC |
10:00 | 16:00 | |
| Wednesday 20 March 2024 | AHG Expo: Day 1 Exhibition Halls 3 & 4, BCEC |
10:00 | 16:00 |
| AHG Cocktail Party Exhibition Halls 3 & 4, BCEC |
16:00 | 17:30 | |
| Thursday 21 March 2024 | AHG Expo: Day 2 Exhibition Halls 3 & 4 |
10:00 | 15:00 |
| Bump Out – high vis safety vest mandatory (Custom stand builders access from 17:00) | 15:30 | 22:00 | |
| Friday 22 March 2024 | Bump Out – high vis safety vest mandatory (Custom stand builders to vacate BCEC by 17:00) | 07:00 | 10:00 |
Information & Forms from official AHG Expo Contractors:
VENUE: Brisbane Convention & Exhibition Centre (BCEC)
Online Ordering System – The BCEC have an online ordering system allowing exhibitors to order services including AV, stand catering, furniture, rigging, stand cleaning, utility services, internet etc. as well as providing a secure payment gateway. Click here for more details and to place an order for BCEC services at the event.
Food Sampling – Are you wanting to sample food on your stand? For full details see page 13 of the Exhibitor Manual.
- You MUST seek approval from the BCEC and comply with their rules and regulations in relation to food and beverage sampling. You are required to complete your approval via the Online Ordering System, following the link to the ‘Sampling Guidelines’ page. Click here to access the Online Ordering System
- You may require a ‘Temporary Food Stall License‘ from the Brisbane City Council. Click here for more information
Liquor Sampling for Exhibitions – Are you a wine or alcohol exhibitor wishing to provide alcohol to visitors? You MUST read and adhere to these guidelines
BCEC Event Safety Guidelines – All exhibitors MUST read and adhere to these guidelines.
STAND BUILDER: Moreton Hire
Moreton Hire are the official stand builders of the AHG Expo 2024. The below material has ESSENTIAL forms to complete for ALL exhibitors please download and complete the relevant forms for your stand type before Tuesday 14 February 2024.
SHELL SCHEME Exhibitors
- 3m x 3m Shell Scheme Exhibitors – click here to complete appropriate forms online
- 3m x 6m (or larger) Shell Scheme Exhibitors – click here to complete appropriate forms online
SPACE ONLY Exhibitors – click here to complete appropriate forms online.
Note: if you need clarification as to which stand type you have booked, please contact the AHG Expo team on 07 3607 1226 or exhibitiors@ahgexpo.com.au
Click here and here to view the Moreton Hire Product Range available to hire for use at the event.
Should you wish to contact Moreton Hire direct, please contact Gigi Craig, the event coordinator looking after our event:
Gigi Craig
Event Coordinator
p 07 3307 4449
e gigi.craig@moreton.net.au
REGISTRTION & SCANNER: LUP
LUP are our registration company and are looking after both visitor and exhibitor expo and event registration for badges. All staff working on your stand require an ‘Exhibitor Badge’. To save time onsite, please pre-register staff so that their badge can easily be printed onsite at the dedicated Exhibitor Registration Desk.
CLICK HERE TO REGISTER YOUR STAFF FOR EXHIBITOR BADGES
To redeem your complimentary scanner, click this link, select the ‘AHG Expo Silver Lead Capture Package’ on the left hand side, and enter ‘AHG24NVP4’ as the promo code upon check out.
You also can upgrade the package or order additional scanners as required. Please contact LUP Exhibitor Sales via exhibitor.sales@lup.events to discuss.
FREIGHT FORWARDER: GEL Events
GEL events is the official contractor for transportation of exhibitor freight as well as onsite services for the 2024 AHG Expo.
GEL provide exhibitors with peace of mind by suppling a door-to-stand freight service, with complete tracking and email notification when the freight arrives onsite at the stand. GEL can arrange all local, interstate, and international transport services. You do not need to be present at time of delivery when using GEL to transport your freight, our onsite team will receive your freight and take it directly to your stand prior to your arrival.
At close of the event, we understand the pressure of packing up your freight so as to catch flights or get home after what has been a long few days. Our onsite representative will come and see you to confirm your return freight requirements and provide you with return labels. Once packed up and your freight is labelled you are welcome to leave it at your stand for us to take care of the rest.
To request a quote please complete a quote request form here by Monday 4 March, or contact Fiona Campbell at GEL via the below details:
Fiona Campbell
Project Manager
p 1300 013 533
e fionac@gelevents.com.au
Please note:
- Should you wish to engage your own courier/transport company, deliveries must be scheduled to occur during your allocated bump in time and you must ensure you have a representative onsite at the time of delivery or provide your courier authority to leave without signature. AHG Expo, GEL, or BCEC representatives cannot sign for any consignments or take any responsibility for the delivery of goods, required for your exhibit, on your behalf.
- In addition, the arrangement for collection of goods after the event must be scheduled to occur during the advertised ‘bump out’ time.
- Any freight still onsite at the end of the bump out period will either be disposed of or instructed for GEL to take back to a local depot, at the expense of the exhibitor.
EXHIBITOR MAIL
As we move closer towards the Expo, the AHG Events Team will communicate with you and provide you with important upcoming deadlines. If you’d like any of your colleagues to receive these emails, please sign them up to the mailing list via the link here.
- Edition Four: Stand Tracker, Discount Parking, Exhibitor Badge
- Edition Three: F&B Sampling, Stand Tracker, Moreton Hire forms, PR assistance
- Edition Two: Stand Tracker, PL Insurance, Moreton Hire Contact, Accommodation
- Edition One: Exhibitor Kit, Public Liability Insurance, Accommodation
Other Key Deadlines:
STAND DESIGN PLANS – SPACE ONLY EXHIBITORS
Due before Wednesday 10 January 2024.
All space only exhibitors over 27sqm must provide stand designs to exhibitors@ahgexpo.com.au for approval. See full details on page 20 of the AHG Expo 2024 Exhibitor Manual.
EXHIBITOR BADGES – MANDATORY FOR ALL EXHIBITORS.
All those working on your stand during the AHG Expo must register as an exhibitor. Click here to book exhibitor badges for every staff member who will be working on your stand on Wednesday 20 & Thursday 21 March.
PUBLIC LIABILITY CERTIFICATE OF CURRENCY – MANDATORY FOR ALL EXHIBITORS.
Due before Wednesday 10 January 2024.
All exhibitors must have relevant Public Liability Insurance Cover to exhibit at the AHG Expo 2024. Please provide your Public Liability Policy Certificate of Currency to exhibitors@ahgexpo.com.au. See full details on page 16 of the AHG Expo 2024 Exhibitor Manual.
